Flexible Spending Accounts

Added benefits for your employees. Lower taxes for you.

Why choose an FSA?

Flexible Spending Accounts allow your employees to set aside money on a pre-tax basis to pay for eligible healthcare, dependent care, commuter and premium expenses. And that makes them very happy.

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Benefits to the employer

Employers who offer Flexible Spending Accounts may experience a reduction in employer and FICA taxes, while employees who participate reduce their taxable wages. The result is lowered taxes for you, with added benefits for your employees.

Which FSAs are available?

See which account option is best for your employees:

Healthcare Flexible Spending Accounts

Your employees can use pre-tax dollars to pay for eligible IRC § 213 healthcare expenses.

Learn more

Dependent Care Account (DCA)

Employees get reimbursed for daycare expenses for children 12-and-under or for adult daycare expenses for a disabled spouse or IRS tax dependent.

Learn more

Commuter Expense Reimbursement Account

Your employees can use pre-tax dollars to pay for eligible parking and commuter transit expenses for work.

Learn more

Employer Services

BenefitHelp Solutions offers the following Flexible Spending Account services & reporting:

  • Employee education materials
  • Annual non-discrimination testing
  • Personalized customer service
  • Individual enrollment consultations with employees
  • Group presentations
  • Model Master Plan Documents
  • Model Summary plan descriptions

Comprehensive reports include:

  • Enrollment 

Remember, when employees' taxable income is smaller, so are your tax expenses.

Healthcare Flexible Spending Account

Healthcare Flexible Spending Accounts can be used to pay for IRS eligible expenses found in IRC § 213(d). Eligible healthcare expenses can include copays, deductibles or coinsurance percentages and out-of-pocket expenses for vision, dental, prescription and medical care.

Employers determine the annual maximum dollar amount employees can elect up to the annual IRS maximum amount. Employees who want to participate in the Flexible Spending Accounts must make an annual election by enrolling in the healthcare Flexible Spending Account each year. The annual election is divided by the number of payroll cycles during the plan year to determine a per-pay period amount. This amount is reduced from the employee’s income prior to taxes.

When healthcare expenses are incurred, employees have the option of (A) submitting a completed claim form along with appropriate supporting documentation, (B) using the participant portal, (C) paying with their benefits card or (D) setting up auto-pay to receive their reimbursement.

Claims are processed within 2-3 business days. Participants are issued a check or can opt to have reimbursement deposited into their bank account.

At the end of the plan year, employees will have a run-out period to request reimbursement only for healthcare expenses incurred during the plan year. Any funds remaining in the account at the end of the run-out period will be forfeited to the employer (up to $500 can carry over to the new plan year).

Premium Contribution Plan - PC EZ

Premium Contribution Plan allows employees to have their premium for a qualified group plan reduced from their income on a pre-tax basis. Qualified group plans include medical, dental and vision premiums, as well as disability, and special cancer or hospital indemnity policies. The premium payments are deducted from the employee’s income and paid directly to the insurance carrier via the employer. This is not a reimbursement account.

If an employee elects to enroll in the Premium Contribution Plan, the premium for qualified benefits will be deducted from their income each pay period. As with your current process, you will then send premiums to the carrier(s) each month. The difference is the employee’s portion is deducted from their income on a pre-tax basis. Since the premiums are sent directly to the carrier(s), funds are not forfeited at the end of the year.

Like a Flexible Spending Account, employers and employees still save money each month because taxes are reduced.

Resources

Need to make changes to your account, determine eligibility or make payments? Check our Partner Resources page for additional forms and helpful information.

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Contact BenefitHelp Solutions

To receive more information about our services, contact your agent or BenefitHelp Solutions Account Executive by email or phone: 503-412-4210 or 888-387-5440. For specific account information, please contact a Customer Service Representative at: 503-219-3679 or 888-398-8057.

Partner FAQs

Still didn’t find what you’re looking for? See what other members are asking about below.

Not typically. While there are "loop-holes" in the regulations that, if followed, would allow an employer to use the final paycheck rule (FPR), we recommend against it for the following reasons:

  • Terminating employees with both under- and over-spent accounts would have to guarantee their annual elections with their final paycheck.
  • The Uniform Coverage Rule under IRC § 1.125 would be violated in that the liability to the employer pursuant to the Risk-Shifting Rules (IRC § 1.125) would be eliminated.
  • Employees would be denied the voluntary enrollment for continuing coverage under COBRA.
  • Qualified beneficiaries would be denied their right to COBRA notices and benefits.
  • Employers may be indirectly vulnerable to civil lawsuits under Oregon labor laws.

Most plans have a 90-day run-out period, however this can vary by employer group. Please refer to your plan documents or contact BHS to confirm your run-out period.

Most employers allow terminated employees to submit claims 90-days after their termination date or 90-days after the end of month after their termination date. This can vary by employer. Please refer to your plan documents or contact BHS to confirm your termination runout period.

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